Frequently Asked Questions


  • Question: What can I expect from the 2014 Annual Conference?   
    1. The Resident Review Workshop will take place on Thursday, October 9th beginning at 8:00 am.
    2. The general conference begins at 1:00 pm on Thursday afternoon.
    3. The conference concludes with the Annual Awards Banquet on Saturday evening at the St. Louis Zoo.
    4. There are NO sessions scheduled for Sunday.
  • Question: What meals are provided at the conference? VCS will provide a light breakfast on Friday and Saturday morning.  Mid-morning and afternoon food & beverage breaks each day are included as well as light hors-d’oeuvres at the Welcome Reception and Poster Presentation Reception.  One ticket to the Awards Banquet on Saturday evening is also included in your registration fee. Lunch and dinner are on your own all other days.  Those who plan to attend the VCOG business meeting may purchase a lunch when registering.
  • Question:  What can I expect at this year’s Awards Banquet?  This year, guests who attend the Awards Banquet will enjoy a trip to the St. Louis Zoo.  After a short demonstration in the new Sea Lion habitat along followed by our Resident Awards ceremony, we will enjoy dinner at the Living World located inside the Zoo.
  • Question:  What time does the conference end?  The abstract presentations will end at 5:00 pm on Saturday, October 11th.  The Awards Banquet will follow that evening at 6:30 pm when we load the buses and take a short ride to the venue.  There are no sessions scheduled for Sunday.  You can find a complete conference schedule here.
  • Question:  I have been selected to present a poster at the conference.  When can I hang my poster?  You will be able to hang your poster anytime after 12 pm on Thursday. Posters must be removed by 3 pm on Saturday. Your name will be on the board in which you are to hang your poster.  You must be present at the Poster Reception on Friday evening at 6:30 pm to discuss your poster.  Your poster must be 3 feet wide by 4 feet tall (vertical) so that two posters can fit on one board.
  • Question:  I have been selected to present my abstract orally.  How do I submit my presentation?  All presenters will receive an email that includes an individualized link in which to submit your oral presentation.  All presentations must be uploaded by October 7th at 11:59 pm.
  • Question:  I want to attend the VCOG business meeting during the lunch hour but do not wish to purchase a lunch.  Can I do that?  Yes, you may attend and not purchase a lunch.
  • Question: How many CE hours will I receive by attending this conference and when will I receive the certificate?  Please see the Continuing Education page for more information.


  • Question: I want to register as a VCS member but haven’t paid my 2014 dues yet. What should I do?  If you are a VCS member who has not renewed your dues for 2014, we recommend that you do so prior to  registering for the conference so that you can take advantage of the VCS member rates.  To do so, visit and log in to your account using your email and password, select the online store, and then select your membership category and proceed to payment. You may also call Sandi Strother at 573-823-8497.  Please note: If you have been a VCS member and your membership has expired, and you register for the conference using the VCS member rate, you should renew your membership prior to the conference or you will be asked to do so when you check in at the registration table.  This will simply make you a 2014 member, however, you will still be asked to pay your 2015 dues by January 1st.  Those  people who have never been a member of VCS and join  after September 1st will be a member for the remainder of 2014 and all of 2015 and will be able to register for the 2014 conference using the member registration rate.
  • Question: I am a Resident who was selected to present an oral or poster abstract.  What registration fee do I use? You will use the VCS Member Resident Presenter fee of $125.  Only CURRENT Residents who will be presenting in the Resident category on Thursday afternoon, and thus in the Resident competition, are eligible to use this special rate.  Residents should wait until AFTER they receive notification of their assignment before registering for the conference.
  • Question: I have recently completed my residency (within the past year) and have been accepted to present my abstract in the Resident category.  What conference registration rate do I use?  Because you are no longer a Resident, you are required to pay the Professional registration rate for the conference.  You are still eligible to present in the Resident category and accept one of the Resident Awards if your abstract is selected as a winner.
  • Question:   I am a student whose abstract has been accepted in the oral or poster category.  Which registration rate do I use?  Students selected to present a poster or oral abstract must register for the conference paying the STUDENT rate only.  These abstracts will NOT be presented during the Resident presentation time periods.
  • Question:   I plan to register on site.  What will that cost?  There will be a late fee of $50 charged in addition to the regular registration fee when registering onsite.  See the registration page for more information on rates.
  • Question:  I am paying for Saturday only.  Does the single day fee include the banquet?  No.  You must pay $70 separately for the banquet if you wish to attend.


  • Question: Is there shuttle transportation to and from the airport to the Hyatt Regency St. Louis at the Arch?  There are several options for getting to the hotel from the airportThe cheapest way to get to the hotel from the airport is to take the Metrolink which costs $2.25 each way and will take you from the St. Louis Lambert International Airport into downtown St. Louis.  The two terminals that you may exit at, Arch-Lacledes Landing or the Convention Center station, are still several blocks from the hotel.  We recommend that you take a short taxi ride from the station to the hotel.  If you prefer a shuttle that will take you directly from the airport to the hotel and return, Go Best Express is offering a discount to VCS attendees ($18 one way or $34 roundtrip).  Visit HERE to book your shuttle.  Finally, a taxi ride to or from the airport will cost approximately $35 each way.
  • Question: How do I get to the hotel if I am driving?  You may get information for travelling to the hotel on the hotel website.  There are daily parking fees either onsite (valet only) or just down the street as a cheaper option.


  • Question: When can I make my reservation at the Hyatt Regency St. Louis at the Arch?  The group block will open July 1st.
  • Question:  Is there a discounted rate available for Students/Residents/Interns at the Minneapolis Marriott City Center?  Yes, there is a discounted rate of $99/night plus tax on a group of thirty rooms for those students, interns, residents who are on a limited budget, however, you must call the hotel to reserve a room in that category AND you must share a room with someone of your choice.  See the accommodations page for more information.
  • Question:  What is the website address to the conference headquarters hotel?  You will find the website here.
  • Question: When is the last day that I can make a hotel reservation?   The block closes thirty days prior to the conference.  After that time, there may be rooms available but you may not be able to get the conference rate.
  • Question: I am travelling alone.  Can VCS help me find a roommate?  VCS does not pair roommates, however, you may email us at and let us know that you are looking for a roommate. If others contact us looking for the same, we will let you know.
  • Question: Is there babysitting service available?  No, VCS does not provide any babysitting services and the hotel does not recommend any babysitting services for its guests.
  • Question: Is there a spa at the hotel?  No